Conference Spaces & Services
"The sleeping accommodations were superb, and each of the meals you provided was a culinary delight. The meeting facilities were first-class, and your staff went out of their way to meet our every need and expectation. You will see us again!" ~ Comdata
Dedicated Meeting Rooms
Between the Main Lodge and Gristmill, Evins Mill features three dedicated conference rooms - spaces that can be reserved for private use. Unlike informal gathering areas described below, a group may utilize any dedicated meeting room as early as it needs on the day of its arrival (pending availability), even though room check-in time is 3:00 p.m.
Likewise, a group may utilize the same meeting room as late as it needs on the day of its departure (pending availability), even though conferees must check out of their rooms at noon. In addition, full audio-visual equipment/support and conference table set-up, as outlined below, are available only in private conference rooms.
Taylor Hall in Main Lodge ~ 44' x 28' (1,230 square feet)
At 1,230 square feet, Taylor Hall is the largest of the resort's three conference rooms, and is suitable for 33 conferees or fewer with a u-shape style set-up, and up to 60 conferees with a classroom style set-up. Located in the Main Lodge, where all meals are served, Taylor Hall is convenient not only to the dining facilities but also to overnight accommodations, especially the Creek Side rooms.
Davidson Room in Gristmill ~ 34' x 27' (920 square feet)
At 920 square feet, the Davidson Room is suitable for 24 conferees or fewer with a u-shape style set-up, and up to 36 conferees with a classroom style set-up. In addition to space for traditional conference set-ups, the Davidson Room also features a more casual area with comfortable club seating for informal discussions.
Located in the Gristmill on the opposite side of Fall Creek from the Main Lodge, the Davidson Room is accessible by foot or car and is convenient to Cortland Hall, the South Trail and the Adventureworks Ropes Course.
Knox Room at Gristmill ~ 17 x 23' (390 square feet)
At 390 square feet, the Knox Room is suitable for 15 conferees or fewer with a u-shape style set-up, and up to 24 conferees with a classroom style set-up. Located adjacent to the Davidson Room in the Gristmill, the Knox Room is accessible by foot or car and is convenient to Cortland Hall, the South Trail and the Adventureworks Ropes Course.
Informal Conference Spaces
Between the Main Lodge, Gristmill & Solstice, Evins Mill also features seven more casual gathering spaces - five indoor areas & two covered decks where groups can meet informally - but only if no other guests are present at a particular facility.
While Evins Mill can provide easels & flipcharts in all informal gathering areas, other av equipment such as LCD projectors & drop-down screens are available only in dedicated private rooms.
Main Lodge & Gristmill
While the Main Lodge houses the resort's largest meeting room (see Taylor Hall above), it is also home to three refreshingly informal gathering areas, including the Stone Room, seating six to sixteen conferees, and Manning & Ivy Overlooks, covered decks with breathtaking views.
The Gristmill is home not only to two dedicated conference rooms (see Davidson & Knox rooms above) but also to Cortland Hall, a large game room with parlor-style seating for nine conferees and with booth style seating for as many as sixteen conferees in a single "pod."
Unlike informal areas in the Main Lodge & Gristmill, which are open to all guests of Evins Mill, common spaces in Solstice - Halcyon, Sylvan & Arcadia Commons - are accessible only to guests staying there.
Arcadia & Sylvan Commons, located on the first & second floors of Solstice respectively, can each seat a maximum of eight to nine conferees, while Halcyon Commons, located in the third-floor penthouse, can seat as many as sixteen conferees.
Groups who reserve all eight rooms in Solstice have exclusive access to these common gathering areas from 3:00 p.m. on day of arrival to 12:00 p.m. on day of departure. If no other guests are arriving at or departing from Solstice, groups may be able to utilize its common areas before the 3:00 room check-in and/or after the 12:00 room check-out.
Meeting Room Set-Up
In each of the three conference rooms outlined above, the resort uses 72" long rectangular tables, which can seat two to three conferees per table and which can be configured in a variety of styles, including...
- hollow square or rectangle
In Taylor Hall only, Evins Mill can also set-up 60" round tables, which can seat a maximum of eight per table. In Davidson & Knox Rooms only, Evins Mill can utilize more comfortable club chairs if tables are not part of the set-up.
Audio-Visual & Wireless Support
Evins Mill also provides full audio-visual services & wireless internet in each of its three dedicated conference rooms, including...
- DVSL wireless connection (50 down/10 up)
- LCD projector, drop-down screen & av cart
- easels, flipcharts, markers, dry erasers & tape
- podium, PA system & microphone
While Evins Mill does not provide in-house shuttle service, it is pleased to partner with Signature Travel, a Nashville-based company that specializes in group transportation and special events. Signature has over 18 years' experience in the Middle Tennessee area and boasts...
- average chauffeur tenure of over 9 years, all background checked
- a 24/7 operations department
- GPS tracking on all vehicles
- On-site greeters and dispatchers
- A+ rating from the Better Business Bureau for over 18 years
- membership in the National Limousine Association
One-way pricing for transportation from the Nashville airport to Evins Mill or visa versa varies based on the size of the vehicle...
- 3 Passenger Sedan: $228.00
- 6 Passenger SUV: $300.00
- 8 Passenger Limo: $303.00
- 12 Passenger Executive Van: $321.75
- 25 Passenger Shuttle: $340.50
- 33/37 Passenger Bus: $378.00
Signature requires a cancellation notice of 48 hours for corporate events and two weeks for weddings.
Email Pamela Johnston at pjohnston@NashvilleLimo.com or contact her by phone at 615.942.1033 for more information about Signature Travel and its fleet and services.