Booking a Wedding Venue? Here Are 10 Things to Consider

Brides & Groom
Your wedding day is a once-in-a-lifetime event, and it all starts with choosing the perfect venue. Your choice of venue can set the tone for your wedding and impact every other decision you make in the planning process. It might seem daunting, but fear not! We've gathered advice from top wedding planners and experts to help you make the right choice. Here are 10 essential factors to consider when booking a wedding venue.

1. Start Early, But Follow Your Heart

The first step in the wedding planning journey is to choose your venue. Start your search at least a year in advance, as popular venues tend to book up quickly. Don't rush this important decision. It's essential to choose a location that suits your wedding style, whether it's classic, bohemian, or rustic. Your venue sets the stage for your big day.

2. Date Flexibility: What Comes First?

The age-old question: Should you pick a wedding date or venue first? It depends on your priorities. If getting married during a specific time of year is crucial, start with a range of preferred dates. However, many couples choose the venue first. Once you have a location, the date will follow based on availability. Keep both options open to maximize your choices.

3. Number of Venues: One or Two?

Consider whether you'll need one or two venues. Some couples opt for separate locations for the ceremony and reception. This choice can add complexity but also variety to your celebration. If you go this route, plan for travel time between venues and factor it into your schedule. Also, think about which location will be best for photographs.

4. Location Accessibility

Unless you're planning a destination wedding, accessibility matters. Ensure your venue is easy to reach, and directions are clear for out-of-town guests. Don't forget the importance of a seamless transition between venues if you have two. Lost guests can lead to an empty cocktail hour!

5. Style: Matching Your Vision

Your venue should align with your wedding vision. Whether you lean toward classic, rustic, or bohemian, there's a perfect venue for you. Indoor venues like hotels and ballrooms are ideal for classic weddings. Rustic themes shine in outdoor gardens or panoramic wineries. Bohemian brides often create their own venues with open spaces and romantic string lights.

6. Capacity: Not Too Big, Not Too Small

Capacity is a crucial consideration. A venue that's too small for your guest count can feel cramped, while an oversized space may seem empty and impersonal. Ensure that both the ceremony and reception venues can accommodate your total guest count

7. Budget: Setting Aside the Right Amount

Allocate a portion of your budget to the venue. While it's not an exact science, couples typically dedicate around 10-15% of their budget to the venue. However, this percentage can increase if your venue package includes additional services. Be sure to inquire about food and beverage minimums, site fees, and other billable components.

8. Packages: What's Included?

Venues may offer packages with varying levels of service. Some provide only the space, while others include catering, a bar, and staffing. For couples on a budget, venues with lower-cost packages allow you to select outside vendors for specific services. If your venue offers a comprehensive package, be prepared to allocate a significant portion of your budget to cover all costs.

9. Transportation: Guest Convenience

Crafting a positive guest experience includes considering transportation. Ensure there's adequate parking space and check with local hotels for nearby accommodations. You want your friends and family to travel to and from your event without discomfort or inconvenience.

10. Curfew and Backup Plans

Check for any noise ordinance restrictions and curfew times set by your venue. This information is vital if you plan to dance the night away. Additionally, inquire about a backup plan in case of emergencies. Tara Guerard emphasizes the importance of a cancellation policy, especially for venues in areas prone to natural disasters.

Trust Your Gut

In the end, trust your instincts. If it keeps you awake at night, it's all wrong. If it pops up in your vision of your dream day, and you've done your due diligence, it's likely right. Your venue should feel like the perfect fit for your special day.

Choosing the right wedding venue can be overwhelming, but by considering these ten essential factors, you'll be well on your way to finding the ideal setting for your dream wedding.

Ready to start planning your dream wedding at Evins Mill? Contact us today to book your venue and create memories that will last a lifetime. Give us a call at 615.269.3740 or visit our website for more information and to explore the beauty and charm of our scenic Tennessee resort property. Your perfect wedding venue awaits!

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